Business Advisory Services

Virtual CFOEnhancing Business Growth

We work with business owners to shape and create the outcomes they desire without running into cash flow crunches, being understaffed, or experiencing declining margins.

Do you sometimes think:

I’m not sure of when to hire or fire and how it will impact my bottom line?
I’m overwhelmed with the financial aspects of my business.
I don’t know what questions to ask or what action steps to take to scale my growing business in an efficient and profitable manner.
I really need a qualified, professional sounding board to collaborate with on growth strategies.
Am I pricing my services right?
Am I really earning a profit on every client?
What is the rest of the industry doing?
I know what information I need, but I don’t know how to get it.

We can help.

As your virtual CFO, we will assist you with strategy, operations, forecasting, modeling, and industry benchmarking to help you understand where you are and where you need to go every day, every week, every month, every quarter, and every year to achieve your short and long-term growth goals.

First, we start with data mining and number-crunching tactics, because “the devil is in the details”. Next, we work with your operations team to set key performance indicators (KPIs) and identify specific information to track that will indicate if your daily business behaviors are successful. We then develop strategies to strengthen your ability to achieve the financial results you are aiming for. We will assist in keeping you on track, on budget, and on mark, so you can reach the goals you set.

We help manage your cash flow
Our CFOs prepare budgets and cash flow forecasts and help manage them so you don’t overspend unknowingly.
We help optimize your pricing
Our CFOs are skilled cost analysts that analyze profitability to be sure you are pricing your services correctly and that projects don’t eat into your profits unknowingly.
We direct your focus
We isolate the issues so that you know how to take action, pivoting your focus to where it is needed. Our CFOs will help you know when you need to make crucial managerial and operational decisions.

We help our clients succeed by leveraging our years of experience and specialized service-industry expertise. We take a direct and strategic approach to finance and operations which directly impacts business growth. Our results-focused approach helps business owners be more profitable, increase cash flow, and grow a wealth producing business that is sustainable and impactful.

We know your business runs on more than just numbers, and that you don’t know what you don’t know. That is why we believe in providing proactive, strategic guidance so that you are positioned to succeed and achieve impactful financial results.

Virtual Financial Controller Protecting Business Interests

When you need to ensure that you are protecting your assets and that your internal processes are working, we can help. Our virtual financial controller program ensures that your figures are accurate, that internal controls are maintained, and that you are never out of compliance.

Do you ever wonder if your numbers are truly accurate?

Are you concerned that you don’t know what you don’t know when it comes to financial compliance for industry, state and federal regulations?
Do you have a system to ensure you aren’t creating an environment for fraud?
Are your internal processes efficient and effective?

We ensure your data is accurate

We provide the necessary oversight to ensure your processes are working and that your data is complete and concise. We help you with the management, collection, analysis and consolidation of your financial data. This will minimize business inefficiencies and make you aware of potential problems before they arise.

We protect your assets

Our controllers can help you set up and maintain a process of internal controls specific to your industry to prevent the misappropriation of assets or create an environment of opportunity for fraud. We also create, streamline, and optimize processes to save you time and money and reduce financial risks.

We keep you in compliance

We stay up to date and current with the changing regulatory agencies responsible for issuing compliance related guidance and requirements. Our team of experts are passionate about helping, but they’re even more passionate about learning and prevention. The key to anxiety and fear is almost always prevention.

Our Financial Controllers work with you and/or your existing team to make sure the accounting infrastructure is set up to succeed.

Our controllers are experts when it comes to reporting on the current (and past) state of your business and avoiding risks. Whether it’s through handing off your accounting completely, or the management of your existing financial team, we can help.

Monthly Bookkeeping Organizing Financial Data

Each year in the United states, tax and accounting errors cost businesses billions of dollars. The devil is in the details. When it comes to numbers a seemingly small mistake like a typo, extra space, or moved period can have huge and terrible implications, both financial and legal. The average business creates hundreds, if not thousands of transactions and each one must be precise to ensure accuracy. It’s crucial to make sure that information is captured, documented, balanced, and organized to have real value. Whether you’re just getting started or you’ve been at it for years, we can help.

Recording the transaction detail into your accounting system prevents missing information from falling through the cracks. When everything that happens is recorded, your numbers form a story we help you to understand.

Reconciling against the actual statements ensures that any potential errors are brought front and center so they can be addressed. Reconciling is your control process to ensure everything is accurate.

Reporting is the process of bringing all of the data together into usable and informative reports that your company needs each month to make smarter business and financial decisions.

We ensure that the transactional data entry process is streamlined and efficient to prevent wasted time or resources. Our monthly accounting associates organize your financial data into easy-to-read monthly financial reports to be used in important operational decisions. They handle the month-end close process which protects prior time periods from being altered, ensures that the data you’re seeing is checked and double-checked for accuracy, and that there is nothing outstanding that needs to be addressed. This ensures that you’ve always got the accurate and timely information you need to run your business and make beneficial decisions.

Accounts Receivable (AR) and Accounts Payable (AP) Managing the Movement of Cash

Standardizing and streamlining your internal processes can free up administrative time, reduce costs, optimize your business to speed up cash flow, and diminish unauthorized and/or unplanned charges. Our Accounting Associates will coordinate directly with your customers and vendors to ensure compliance with federal and state regulations while reducing barriers to cash flow.

Have you ever experienced any of the following?

A client missed an invoice or forgot to pay
You don’t recognize that charge on your credit card
The same person that receives income from clients, is also paying the billsYour team doesn’t have enough time in the day and they could be using it in more impactful ways

Our AR/AP professionals will handle your client invoicing as well as the bill-paying processes ensuring no mistakes are being made and that nothing is being missed. We will set up an approval process that eliminates risk, ensuring your bills are paid accurately and on time, every time. We will coordinate directly with your vendors to ensure the necessary documentation is collected and maintained for issuance of 1099-MISC forms, freeing up administrative time. We will even prepare and file the 1099’s for you at the end of each year, saving you time and stress of failure-to-file penalties.

Additionally, we will work directly with you and your clients to optimize and speed up your receivable process. Our customized receivable reports help you to see who is overdue, which team members are performing well, and where you’re making the most money so that you can make financial and operational decisions without having to manage the receivable or payable process internally.

When you know how the receivable and payable process feeds into the financial environment as a whole you can reallocate valuable internal team time to billable work and scale your company faster and easier.

QBO Setup, Cleanup, & Catchup Building a Strong Foundation

Over 3.6 million business owners currently use QuickBooks Online (QBO). When managed correctly, QBO is a versatile product capable of streamlining and automating redundant business tasks. From connecting directly with your bank, downloading and classifying transactions, paying employees and vendors, to producing financial reports, QBO is an integral part of many business owner’s infrastructure.

Do you have any of the following issues in your company file?

Duplicate customers or vendors
Invoices missing the ability to pay online
Numerous unused products or services
More than two pages on your financial reports
Uncollectible invoices showing as past due
Undeposited funds or uncategorized transactions
Missing reconciliations
Confusing reports

As QBO ProAdvisors, we can help. Our accounting associates can help you skip the frustration and avoid wasted hours. Our experience with the platform enables us to get your QBO files up to date, accurate, and functioning properly. We’ve mastered the in’s and out’s of the program and are always staying on top of future updates so we can help you get the information you need without all the hassle and confusion. Our simplified approach ensures your QBO file is always giving you useful and accurate information to help you run your business and save you time.

Whether you have no books at all, messy books that are out of control, or are falling behind on keeping up with the numbers, we can help. Every member of our team is QBO Certified and can perform advanced setups, cleanups, or catch-ups.

QBO Training Avoiding Common Pitfalls

Do you have the time and skill to manage your books but lack the technical knowledge of what QuickBooks can offer? We work with clients everyday, teaching them how to utilize Quickbooks to increase their efficiencies, streamline reports, and automate processes. While QBO can be a powerful tool, a lack of knowledge around how to best utilize Quickbooks can lead to these common mistakes:

Failing to reconcile your bank accounts and credit cards
Adding redundant or duplicative accounts to your chart of accounts
Failing to maintain required information on file for employees and vendors
Incorrectly applying payments to bills, or deposits to invoices
Misusing the undeposited funds account
Ineffective report settings
Time sucking preferences not set up correctly
Deleting transactions

QBO is a dual-entry accounting system. That means every transaction you change – affects another one. A small mistake can cost thousands of dollars. We will work with you to ensure you have a full understanding of the benefits and potential pitfalls of QuickBooks so that you are set up right to use it to its full potential without having to worry about all the what-if’s.